How can I use Teams?

Cooperation for leaders

• Teams meetings makes it possible for everyone to participate - even if they aren't physically present
• Built-in wiki is automatically created for keeping minutes
  • You can also write the minutes directly in the teams meeting
• Follow up on previous issues from other meeting
• Delegate responsibilities and see progress by using Planner in Teams
• Add new issues to the meeting agenda
• Share documents and drafts in the file storage
• Integrated shared calendar

Cooperate in the section

• Have a team for the whole section
• Create tasks and set a due date using Planner in Teams
• Share documents relevant to the people in your section
• Keep the minutes

Employment committee

• Use Teams to manage the employment process
• One channel per applicant
• Manage the application/CV/refrences as tabs in the applicants channel
• Simple to sort out unwanted candidates and to focus on the favorites for the position
• Can also be used during interviews, easy access to relevant documents without printing them
• Keep notes from the interviews, write down questions or comments on the go
• Traceable employment process
  • The team can be archived with write protection, and be deleted when required to fulfill privacy conserns
  • Teams that have not been used the last 12 months will be deleted automatically by the IT department

Follow up the apprentices in the department

• Create a team with all the departments apprentices as members
  • Channels can be sorted by eg. curriculum
  • It makes it easy for the apprentice to get in contact with the instructors
  • Yearly plans can be integrated in Planner, and (in the long run) in the Exchange Online calendar
  • Previous apprentices' final examination available in the file storage
  • Easy to give access and share files compared to the traditional file storage
• Separate team for instructors, administrators/leaders
  • Can be used the same way as a employment committee; Follow the apprentice from application to the final examination
  • One channel per apprentice, instuctors can discuss the progress, challenges and logs (stored in the file storage)
  • The channels can be labeled by the year an apprentice in accepted;
    • 2017 Apprentice A
    • 2018 Apprentice B
    • 2018 Applicant C
    • 2019 Applicant D
  • This can be of great use if the apprentice changes the instructor, makes it easy to pick up where the old instructor left off

Cooperate in a department/institute

• Dynamically create team based on the users department
• Channels can be created based on the division of sections/groups
• The main channel (general) should be reserved for important information for everyone in the department/institute
• Informal channels for small talk can exist side by side with the "professional" channels
• The SharePoint-site behind the Teams can replace the common storage (P:)
  • Files are then automatically available for everyone at the department/institute, from any device or network
  • The security is the Office365 log on, so you no longer need VPN when working from home

Ad hoc groups in chat

• The chat function in teams is more than just 1-1 messages
• You can easily invite one or more participants to the chat, and give the chat a name to recognice it by
• You can chat and share files, the one that invites to the chat can limit what the participants should see of any previous conversation
• You don't have to create a new team - sometimes you just need to discuss things with a group of people
• You can easily jump between chat, voice or video.