Task.uib.no - administration of projects

Users who have been assigned the role of system executive will be able to create new projects in their part of the project tree. The IT department will be able to delegate the role as system executive to others in the organisation, if desired. If you do not have a local system executive, you may create a project by reporting an issue to http://bs.uib.no, explaining what is needed.

Those who are project managers can change the settings for their own projects, but cannot create new ones.

Creating a project

Click "New subproject" to create a new project. A level in the organizational hierarcy is also called a subproject (of the entity above).

When you create a project, you are asked to fill in some values:

• Name
• Sub-project to
• Description
• Identifier
• Website
• Public

You can also select:

• Modules
• Issue types

Read the documentation below and fill in each of these settings. Everything except the Identifier can also be changed by the project manager later.

Settings in a project

Descriptions of the settings for a new project are found below.

The settings page for a new project should look something like this:

Name

Project name

Sub-project to

Unit the project belongs to

Description

A brief sentence that describes the project. The description will be visible in the project overview.

Identifier

This is a unique identifier that becomes part of the web address of the project. The ID cannot be changed after the project has been created.

Website

Reference to an external website, if relevant

Public

Setting a project as public makes it possible for all users at the University of Bergen to read the content. If this setting is removed, the project is closed. In a closed project, only those who have been assigned roles in the system have access. A closed project will not be visible or available to anyone other than these users.

Openness and interdisciplinarity are both emphasized in UiB's strategy 2011 - 2015 (Norwegian pdf).

The IT department recommends using open projects as far as this is possible in practice.

Modules

Select the modules you wish to activate for this project.

The following modules are available:

• Issue-tracking: gives an issue tracking function under "overview"
• Time tracking: gives a time tracking function for each individual case
• News: gives the functionality to publish news about the project
• Document: gives the document function
• Wiki: gives the wiki function
• Forums: gives the forums function
• Calendar: gives the calendar function
• Gantt: gives the Gantt function

Members

To give project participants access, you must link them to the project as members. All projects that a user is a member of will be visible in the user's drop-down menu at the top right of the web page.

Adding users and assigning roles

There is a separate document describing the roles in Prosjekt.uib.no